Personal information is collected and retained concerning past and present members, parents/guardians of performing members, music teachers, contractors, audience members and other individuals for the primary purpose of running GCYO groups and programs. All information collected is used to manage the functions and activities of GCYO and the health, well-being and protection of its members. This information is entered and stored with an online database and in files in the GCYO Office.
GCYO collects personal information in a fair and lawful manner, and only information required to manage and promote our organisation. When a musician applies for membership, the application form includes statements about privacy and requests for consent. Those privacy statements refer you to this policy where more detail is available on how any information about you may be used and disclosed in relation to your membership of GCYO. When you apply for membership, you consent to us collecting, maintaining, using and disclosing personal information about you and provided by you or by another person in accordance with this policy.
GCYO only collects personal information, unless it is not reasonable or practical to do so or with your consent. GCYO does not collect or store information about its members with individuals or organisations not connected with QYO. Our membership application form requests information such as name, gender and date of birth; and information that enables us to contact you, such as address, phone and fax numbers, and email addresses.
GCYO does not seek to collect sensitive information unless it is necessary, to satisfy the aims and principles of our organisation, or is necessary for the care and protection of our members. The following information, which may be considered to be of a sensitive nature, is collected but we do so in accordance with the National Privacy Principles:
When you join GCYO, you agree that we may use your personal details to send you information about our organisation and its activities and services that we feel may be of interest to you, and to contact you periodically. You also agree to the collection of sensitive data for the purposes disclosed in this policy. .
By signing the membership application form, you consent to us using your personal information in the following way:
Members are required to notify GCYO of changes to personal information.
GCYO is largely run by voluntary staff. The provision of personal details about members to volunteers and conductors is necessary. Access to personal information by non-GCYO contractors, except custodial parents and or guardians, is not permitted. Personally identifiable data is not provided to third parties.
GCYO protects members’ personal information from misuse, loss, unauthorised access, modification or disclosure. We have physical, electronic and procedural safeguards to protect members’ information held by GCYO.
Members need not provide GCYO personal information about themselves or any other person, which may be requested in GCYO communications. However, without that information, GCYO may not be able to process an application, fulfil members’ request to become a member or provide an appropriate level of service.
Complaints will be resolved by GCYO as they arise.
The information presented in this policy relates to our current privacy standards and GCYO may vary these from time to time. GCYO will notify members of changes by publishing them on the GCYO website. We will not separately notify you of these changes in any other way.
The contents of this site are collated and presented in good faith. The GCYO accepts no responsibility for the accuracy of the contents nor for any actions taken by any individual or organisation based on the information presented. The GCYO reserves the right to delete or modify any aspect of the information without notice.
Updated November 2017